Built for people who have to get the minutes right.
MinutesMate is an Outlook add-in for clerks, governance teams, and board administrators who need clear, defensible minutes without juggling multiple tools or risky copy-paste workflows.
Why MinutesMate exists
MinutesMate started as a simple tool for handling recurring council and committee meetings. The goal was straightforward: capture decisions, actions, and attendance directly from Outlook, then export a clean Word record in one click.
Instead of “AI magic” that rewrites everything, MinutesMate is AI-assisted and governance-focused. You stay in control of what is captured and what is exported, every time.
Today, MinutesMate continues to be developed as a lean, independent product: no venture funding, no data-harvesting, and no pressure to “monetise” your information. Just a focused tool for better meeting records.
What you can expect from MinutesMate
Governance-safe by design
- Works inside Outlook where your meetings already live.
- No automatic bulk sending or surprise sharing.
- You decide what gets exported to Word.
Clear, human-readable minutes
- Structured around agenda items, decisions and actions.
- Templates tuned for committees, boards and formal meetings.
- Exports that are easy to file, review and audit.
Transparent product, no lock-in
- One small tool – no extra accounts or portals to manage.
- Simple pricing: Free and Pro plans, clearly explained.
- Roadmap guided by real user feedback, not hype.
Used by clerks, boards and committees in:
“MinutesMate has made it much easier to capture decisions clearly and get minutes out on time.”
See MinutesMate in your own meetings
Install the add-in in Outlook, try the Free plan on your next agenda, and upgrade to Pro when you’re ready.