AI-assisted, governance-focused. You stay in control of every export.
MinutesMate is an Outlook meeting minutes add-in designed for boards, committees, and governance teams who need clear, defensible records of decisions, actions, and attendance.
MinutesMate features – Outlook meeting minutes add-in for governance
See how MinutesMate turns Outlook meetings into clear, defensible minutes – with AI-powered notes, decisions, actions and one-click Word export.
Structured governance minutes directly from Outlook
MinutesMate helps boards, senates, and committees turn Outlook calendar meetings into structured governance minutes. Capture agenda items, decisions, actions, and attendance in a clear, consistent layout that works across committees and reporting cycles.
Agenda, decisions & actions in one view
Capture each agenda item with its related discussion, decision, and follow-up actions. Keep everything tied to the original Outlook meeting so you don’t lose context.
Attendance and apologies
Record who attended, who sent apologies, and who was invited but absent. MinutesMate helps you maintain a clear record for governance, audits, and future reference.
Consistent format, every meeting
Use a consistent minutes structure across boards and committees. Even if different people take the minutes, the final documents follow the same pattern.
AI-assisted summaries, with governance controls
MinutesMate can provide AI-assisted summaries to help you condense longer notes into a clear narrative. These tools are optional and designed for governance-sensitive work: you stay fully in control of what is sent and what is exported.
Optional AI summaries
When you choose to use AI, MinutesMate can help you turn detailed notes into a structured summary. You always see and approve the output before it forms part of the official minutes.
You decide what leaves Outlook
Draft notes stay in Outlook. AI calls are clearly labelled and under your control, and exports to Word or PDF only happen when you click to generate them.
Export clean, audit-ready Word minutes
MinutesMate is built for board-ready Word exports. Once you are happy with the notes, you can generate a clean minutes document that’s ready for circulation, records, or audit.
One-click Word export from your Outlook meeting minutes add-in
Generate a Word document from your structured minutes layout in one click. Decisions, actions, and attendance are laid out clearly so they’re easy to review and sign off.
Designed for governance records
MinutesMate focuses on clarity and defensibility: clear headings, consistent sections, and a structure that fits governance committees, councils, and statutory meetings.
Outlook-only workflow and privacy-first data handling
MinutesMate runs inside Outlook (not Teams) and is designed to minimise unnecessary data exposure. It uses only the calendar and meeting context needed to help you capture minutes, and does not automatically publish or resell your content.:contentReference[oaicite:1]{index=1}
What MinutesMate does
- ✓ Works inside Outlook calendar meetings.
- ✓ Helps capture agenda items, decisions, actions, and attendance.
- ✓ Lets you export official minutes to Word when you choose.
- ✓ Offers optional AI assistance for summaries (when you turn it on).
What MinutesMate doesn’t do
- ✕ Not a Teams add-in today (Outlook only).
- ✕ No automatic forwarding or publishing of your notes.
- ✕ No reselling or monetising of your meeting content.
- ✕ No “silent” exports – everything is triggered by you.
Want the full details? See the MinutesMate Privacy Policy for how we handle data, AI features, and license information.
MinutesMate is an Outlook meeting minutes add-in designed for clerks, boards and governance teams who need clear, defensible records of decisions and actions.
With this Outlook meeting minutes add-in, you can capture agenda items, decisions, actions and attendance in Outlook, then export a clean Word record in one click.
Best suited to boards, committees, and governance teams
MinutesMate is especially helpful for people who need clear, defensible minutes: board secretaries, governance officers, committee clerks, HOAs, charities, school governance, and project steering groups.